Surveyor mounts the vessel and receive vessel documents from Ship Officer.
Surveyor with other government and NPA Surveyors with Ship Officer go ashore and on board to take all necessary reading to calculate initial draft of cargo on arrival. Initial draft figure is endorsed by Ship Officer.
Supercargo boards the vessel for cargo joint inspection with Ship Officer, Stevedore and Agent of vessel for condition report All discrepancies if any, are noted on the report and signed.
The core document required for provisional billing is manifest which is sent to commercial through copi section in Admin department. The manifest must be stamped by customs and accompanied by the following:
Ship entry notice (SEN) from NPA
Ship inward report
All bills of lading that must correspond with information in the manifest.
It must come with the stowage plan of the ship.
The manifest must come in hard and soft copy form E.g. XML for electronic importation into the shipping terminal management system (STMS).
Shipping company must declare vessel at NPA Habours daily meeting. This is to enable avoidance of congestion and optimal pilotage and harbours facility use. ENL habour coordinator must declare vacant berths, draft and length to enable determination of vessel type to berth and ships position published and submitted to NPA, Ships Agent must submit ships entry notice (SEN) from NPA and CUSTOS and Excise approved cargo inward and manifest to ENL central office for planning and implementation. Limited hard copy (4 copies) and the XML is required but e-manifest is now to be implemented.
Terminal line Managers hold a preplanning meeting with respective ships agents at 13oohrs before ships docking to avoid low cargo unloading or loading throughout, inadequate and unsuitable plan and equipment, insufficient yard and personnel supply.
Determine Daily cargo loading or unloading required from the stevedoring handling respective vessel (target productivity).
Determine stowage system, equipment type requirement, check daily plant and equipment compliment from workshop department check stevedores requirement to avoid use of unsuitable gear or non-availability.
Check the ETA and ETB of vessel to ease berthing arrangement.
Manifest submitted to commercial for customer bills within 15mins of Receipts.
