Documentation supervisor liaise with the shipping agent to collect Customs release documents for the consignment if already available. Collate and document the daily operations discharge report of the vessel for the operation report analysis (ISOS).
Operation of Vessel Regarding Solid Bulk Discharge e.g. Sugar, Wheat, Salt, Corn, Soya beans Clinker etc.: For Clearing Agent
(Extract from page 12 in SOP document)
Tally section provide the clearing agent with necessary formalized operation delivery documents such as call up, landing or mechanized tally sheets to easy the exit of the loaded trucks out of the terminal. Tally and record the consignment by quantity.
In respect of Discharging through Road, Documentation supervisor would receive customs release related documents for the cargo from the clearing agent. Open a file of reference for the vessel. Formalize cargo discharge and delivery documents such as landing or mechanized tally sheets or both for the purpose of cargo exit through the gate.
After confirmation of all necessary delivery documents[Customs docus, Payment made to shipping agents and delivery order(DO), JPS payment invoice and receipts, Exit note, Letter of Authority, Identity of person to take delivery. The customer is referred to commercial department for Shed Delivery Record [SDR].
After the SDR has been issued by commercial department, loading order is issued which will be duly signed by the auditor and the terminal supervisor, and handed over to the tally supervisor.
Tally clerk and forklift are detailed to monitor, record and load on truck, and record input in tally sheet is forwarded to documentation department. (d). Documentation department cross check, confirmed okay, cargo pass and jerk to get the balance left in stack.
Tally sheet handed over to the customer for exit out of the terminal.
