INITIATE CONTACT WITH PROSPECTIVE AND EXISTING CUSTOMERS TO SECURE CARGO /VESSEL FOR THE TERMINAL.
PREPARE AND MAKE AVAILABLE TO CUSTOMERS OUR TARIFF AND ISSUE MOCK INVOICE. (TAKE 15-20 MINUTES)
ISSUES TO CUSTOMERS SHED DELIVERY RECORD (SDR) AND TALLY SHEETS AFTER SIGHTING JOSEPDAM RECEIPT OF PAYMENT AND SHIPPING/TERMINAL DELIVERY ORDER(FROM THE SHIPPING COMPANY) (TAKES 10 MINUTES)
FORWARD TO FINANCE DEPARTMENT THROUGHPUT FIGURES AGREED AT THE WEEKLY VOYAGE RECONCILATION MEETING FOR THE PURPOSE OF RAISING FINAL BILL TO THE CUSTOMER (TAKES LESS THAN 5 MINUTES)
OUR OPERATONS DEPARTMENT TAKES OFF FROM HERE AFTER THE DECLARATION OF THE VESSEL TO OUR TERMINAL BY THE CUSTOMER’S SHIPPING AGENT AT THE NPA BERTHING MEETING.
The highlight inception of vessels to the terminal starts from the Lagos pilot age operational meetings; where the shipping companies announce/declare their incoming vessels to the desired terminal after due consultation with the terminal for readiness, willingness and being able to handle the vessel. Responsible - Berthing officer. Duration – 1hour 30mins, Monday to Friday.
Vessel Update – daily at the berthing meeting until the arrival at Lagos water. Responsible – Berthing officer Duration - 1hour 30mins, Monday to Friday
Pre-Operational Meeting.
One week to the arrival of the vessel, the shipping agent submits to the operation manager: Cargo manifest, stowage plans and hatch wise, for the meeting. The manifest is analysis to determine total tonnage, type of cargo, mode of discharge, equipments required for discharge, numbers of days for the operation. At the end of the meeting, the Pre-Operational form is signed by both parties and handed over to the shipping agent. Duration – 1hour
The pre – operational signed document is submitted to the finance department to Prepares and keeps financial statement regarding the vessel payments in conjunction with the auditor who work with the bills raised and certified the figures accurate and well placed and further give accent for the payments to be effected. The finance intimates the Operations Manager as soon as the payments are confirmed for the incoming vessel. Duration – Four days
Stemming/Berthing
After confirmation of payments from the finance department and arrival of the vessel at roads confirmed by the berthing officer through arrival list and vessels particular from the harbor office in Lagos Pilot age District.
The Operations Manager furnish the Marketing, Finance, Audit, Stevedoring, Maintenance, Operation tally section and HSE with the readiness to berth information. This information will include the name of vessel, date and estimated time of berthing, type of cargo onboard the vessel, stowage plan among other things that would be necessary for the effective handling of the vessel. Cognizance of ship sizes, required drafts, preferential berthing rights for the vessel base on first come first serve, and available berthing space.
Operations Manager directs the berthing officer to stem the vessel for berth [1, 1A or 2] at the berthing meeting in NPA Lagos Pilot age District.
After stemming of the vessel, the vessel shipping agent booked for pilot, tug-boat and mooring men at the NPA harbor for mooring of the vessel to the allotted berth in the terminal.
Liaise with the shipping agent to step up early discharging operation to meet up with the ETD of the vessel. Arrange plant to argument the vessel’s equipment to position discharging hoarse and evacuate same at the end of operation.
Documentation supervisor liaise with the shipping agent to collect Customs release documents for the consignment if already available. Collate and document the daily operations discharge report of the vessel for the operation report analysis (ISOS).
Liaise with the shipping agent to step up early commencement of discharge to meet up to vessel’s ETD.
Stevedoring section in conjunction with the shipping agent to meet the ETD target. Takes proper records of ship operation for the preparation of vessel report analysis. Allocate, control and supervise the labour force on the vessel for discharging, sweeping and trimming etc.
Documentation supervisor would liaise with the shipping agent to collect customs release documents for the consignment if already available. Collate and document the daily operation discharge reports of the vessel for the operation report analysis in the ISOS.
The main objective of DoS is to guarantee the security and safety of vessels (including crews and cargoes onboard) berthed in our terminal. The process of DoS is as follows:
The PFSO goes onboard a newly berthed vessel in the terminal after Yellow Flag might have been lowered. While onboard, the Captain and the SSO meet with PFSO and all ISPS Code requirements (including necessary documents; ISPS Ship’s Certificate, DoS, Last Port of Call List, Arms, Ammo, Stowaway List and Ship’ particular)are met. After filling and signing the documents, DoSs are exchanged between the Ship and Port (Terminal) representatives. The PFSO gives his terminal security brief to the Captain and SSO of the vessel and thereafter, the PFSO disembarks from the vessel.
Throughout the stay of the vessel in the terminal, the security and safety of the vessel remains the responsibility of the PFSO. Communication link is equally established between the Ship and the PFSO.
