The agents representing the consignee who after completing releasing documentation at the shipping companies and at Customs house opposite the terminal, comes with the following documents:
Copy of bill of lading. Consignee’s name on bill of Lading must correspond to name on the Container Arrival List (CAL)
Copy of shipping company debit note and receipt of payment (original for sighting)
Copy of duty-pay-in slip and receipt
Copy of P.A.A.R
Copy of Form M.
Copy of Payments schedule
Copy of Release order and Customs assessment notice.
Copy of Exchange control (Customs release)
I.D Card/ Port pass of the Customs agent
Agency stamp
Customs Authority Card/PCHS Authority
Copy of Bonded transire (original for sighting) for bonded consignment
Original of PCHS debit note and receipt of payment
PCHS Customs Examination Form
Original Delivery Order (D/O) from shipping company
With all these documents presented and assessed to be satisfactory, the terminal order will be prepared. The original delivery order (D/O) is collected and the receipt is crossed to prevent false presentation, before the TDO is issued
The TDO is then printed and a loading order is issued.
The agent presents all the above-mentioned documents to PCHS documentation staff, who are located at the Customs house who will then fill in an examination form.
For deliveries done from the stacking Areas, the following procedures will be followed:
The agent comes with the bill of laden to confirm ownership of the cargo as well as other relevant documents obtained from the shipping company and the Customs.
Normal Billing processes are followed leading to the agent obtaining PCHS invoice and paying for same.
Releasing is done at the billing (Customs house) and the agent can then come to the terminal to continue the delivery process.
At the terminal, the agent presents all document (as listed in above section on containers).
Tally clerks checks all documents and prepares the delivery tally sheets which will be sent to the out gate pending when the agent will be ready to take delivery of cargo.
Documentation units prepare T.D.O, after sighting D/O issued by shipping company.
The Agent presents particulars of his truck and the documentation unit raises the loading order.
It is normal to expect all APAPA containers discharged from the vessel to be transferred to SIFAX OFFDOCK BONDED TERMINAL where they will be delivered to customers/owners through their agents
For this to happen, documents for processing at the three Nigeria Customs Service Command must be received 72 hours prior to vessel arrival
After the invoice is raised, it is registered in a book and then sent to internal audit at the head office for proper checking and dispatch to shipping company to effect payment.
Each consignee is entitled to a Billing of Lading issued by the shipping company. This document contains information about the nature of the imported goods.
With the Bill of Lading number the tracking of units and general cargo in the terminal can easily be confirmed if it has been discharged or a vessel has arrived in the terminal.
This unit’s main responsibility is to issue an invoice through the company’s debit note to the consignee or agents based on the Bill of Lading and P&CH approved agency letter of authority and with an I.D Card.
Bills rating date is done to the request of the consignee or agent and with respect to the company’s charges already entered into the company Navision System.
Items required here are:
Bill of lading
P&CH approved agency letter of Authority
P&CH agency representatives identity card
Shipping company delivery order- for Additional Debit Note on MSC vessels only or if vessel short landed
NOTE
The Consignee is to clear their goods within 90 days of arrival otherwise it will enter overtime which needs customs authority before it is cleared.
Agent will come for additional Debit Note once their invoices are about to expire and the consignment is still in the Terminal.
Dispatch should not be allowed by the system if there is still demurrage showing on the system.
This is one of the units in the documentation section where agents apply for an examination of their goods through an examination form.
The examination staff must ensure the agent has made payment based on a recognized delivery date before the agent can book for examination.
The physical examination is performed at the company’s terminal examination bay by the government agencies e.g Customs. NAFDAC etc items required for the process are:
In this process we must have received a scanned copy of the shipping company confirmation of their delivery order ( awaiting the hard copy from the agent) before we finally issue the PCHS Terminal Delivery Order (TDO).
Documents necessary for this section are:
A valid original shipping company delivery order
A copy of each of the shipping company debit and receipt note
Agent’s authority letter and identity card.
Form C 30
The yellow copy of the customs endorsed examination form
A copy of the Risk Assessment Report (RAR)
A copy of the Bill of Lading
Up to date payment of Ports & Cargo debit and Receipt note
A copy of the Exit Note
The next action is delivery and a gate pass must be issued for this exercise to allow the agent or consignee to exit with their consignment.
